Data Protection Declaration
1. Scope of the Data Protection Declaration
This declaration covers the processing of data within the usage of the online application form and the administrative processing of your application in our tool. In the case of a hiring, the relevant employment laws supersede this declaration.
This declaration is applicable under Swiss law (DSG). As reference for EU citizens we refer to the EU GDPR on a voluntary basis and without any recognition of legal liability.Data protection guidelines of other countries are considered as taken into account.
2. Processing of personal data
During the application process and along with the salutation, first name and surname, date of birth, nationality, also standard data for correspondence, such as postal address, email address and telephone number(s) are saved in our applicant database. Furthermore, all documents which you submit as part of the application are saved. This data is used exclusively with regards to your application and is saved, processed, evaluated and/or forwarded internally. The data can also be used anonymously for statistical purposes and in that case, it is not possible to reference back or identify individuals by that data.
3. Intended purpose
Your personal data is only processed within the framework of the recruiting and hiring process.
4. Consent
By clicking on the button labelled "Data Protection Consent", you consent to the storage and processing of your data and provide them to HEKS/EPER for job search and/or employment referral purposes. Your consent to data processing is logged. Your data is stored and processed on the systems of our software partner Abraxas Informatik AG (Abraxas REFLINE). (Legal foundation for data processing: Art. 13 Para. 1 FADP, Basis for reference: Art. 6.1 lit. a EU-GDPR).
5. Data Protection and Confidentiality
HEKS/EPER and our software partner Abraxas Informatik AG (Abraxas REFLINE) have implemented the organisational and technological measures necessary to ensure the confidentiality, availability and integrity of your application. All employees of HEKS/EPER, of our software partner and of third parties involved in support are obligated under provisions in their employment or hiring contract to uphold strict confidentiality regarding personal data.
Data is transmitted SSL-encrypted (Secure Socket Layer). Data processing is carried out on the basis of general standards for data security in accordance with the current state of technology.
HEKS/EPER furthermore uses technical and organisational security measures to protect the data you provide from accidental or intentional manipulation, loss, alteration, destruction or access by unauthorized persons.
In the event of the collection and processing of personal data, the information is transmitted in encrypted form in order to prevent misuse of the data by third parties. The security measures are continuously adapted in line with technological developments.
6. Access to Data
The data you have disclosed to us will be handled confidentially. In connection with specific applications, we shall only allow persons involved in filling the position/s in question to access the data you have disclosed. Until you should notify us otherwise, we reserve the right to take receipt of your application and review it for the purpose of filling other suitable job openings at HEKS/EPER.
In particular, our Human Resources staff and the line manager/s responsible for candidate selection within our company shall have access to the data you have disclosed. All staff of the Human Resources Department at HEKS/EPER have access to the application pool (unsolicited applications) and talent pool. The relevant manager involved in candidate selection is only granted read access to the data you have disclosed when an application for a specific position is put on the selection shortlist.
In exceptional cases, staff of our software partner who have been involved for support reasons will also be given read access to the data you have disclosed.
Under no circumstances will your data be forwarded to other companies or persons or used for other purposes.All processing of your data isgenerallyundertaken in Switzerland but may also take place abroad in exceptional cases; in particular, applications for vacancies in the department of Global Cooperation may also be accessed from HEKS project countries worldwide.
7. Right to information
You may file a request for information to be notified of the data about you which is subject to processing. Please contact our Human Resources department to file an information request.
You may have your electronic data changed or deleted at any time. Please contact our Human Resources department for change and deletion requests as well.
HEKS Hilfswerk der Evangelischen Kirchen Schweiz
Human Resources Department
Seminarstrasse 28
8042 Zürich
Tel. +41 44 360 88 00 / human_resources@heks.ch
8. Data privacy regulator
The Federal Data Protection and Information Commissioner is the advisor and regulator in matters of data protection.
Federal Data Protection and Information Commissioner, FDPIC
Feldeggweg 1
3003 Bern.
Schweiz
9. Deletion of Data
Application documents from unsuccessful applicants in connection with a concrete application for a vacant position will be deleted at the latest six (6) months after filling the vacancy. Until then HEKS/EPER may have to comply with legal requirements (e.g. compliance with SECO requirements). Irrespective thereof, you may have your electronic data deleted at any time by submitting a request to the above-mentioned contact (item 8).
10. Liability
The electronic filing of your application is at your own responsibility and risk. The liability of HEKS/EPER is excluded to the extent permitted by law. Swiss law is applicable. The place of jurisdiction is Zurich, Switzerland.
Version 19.09.2023